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Catering tips for your next business event

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Catering tips for your next business event

Hosting a business event is both exciting and highly stressful. You have to contact guests, ensure that they have RSVPed, book a venue, plan a theme and provide delicious food for those who will be attending.

Catering for a business event can be the trickiest part, as many people have different dietary needs that you will have to be wary of when choosing a menu. If you know where to buy Maggi products that suit these restrictions, and have a caterer that knows how to work magic in the kitchen, you are off to a great start. Outlined below are some handy catering tips to make your next business event a huge success.

 

Be clear on the purpose of the event

A simple and effective way to decide on what menu to serve at your corporate event is to be clear on its purpose. Are you planning on wowing new clients or are you hosting an event to motivate staff and celebrate a company milestone? Once you know the exact purpose of your event, you will be able to plan a menu accordingly.

Having a highly formal affair and serving cheap, from-the-box platters will not go down well with potential clients, and similarly having a company event and serving expensive hors d'oeuvres will make your employees uncomfortable. Once you know the purpose of the event, you can decide on a menu that suits it best, and your caterers can get to work on creating delicious dishes using Maggi cubes and a touch of magic.

 

Do a headcount

The most important aspect of planning an event is knowing how many people will be attending. Not only is this an important logistics issue, but it is vital to caterers so they know how much food to prepare.

You will need to ask your guests to RSVP well ahead of time, so you can give an exact  number to the caterers. A handy tip to note is to give the ‘guesstimate’ number of guests to the caterer on the day you book them. Most caterers and venues will ask for a finalised list of guests closer to the time (about one to three weeks ahead of the event) so it is important that you ensure all of your guests have RSVPed before this deadline.

 

Plan a timeline

For most business events, you will have a strict timeline to stick to, such as hosting multiple speakers and presentations. In order for the day to run smoothly, you will need to plan a timeline that you share with your caterer so they can organise the preparing, plating and serving of your meal.

A timeline is useful for caterers as it allows them to plan for any possible unforeseen circumstances and can also help them to bring dishes out at the correct times during the event. This is true even if you are having a buffet rather than a served meal, as the caterers will know exactly when to bring out the chafing dishes for the buffet table so the food is still hot and fresh. A timeline is also important to the venue, so they can plan your conference bookings ahead of time.

 

Say yes or no to the bar

Depending on the purpose of your event and who will be attending, you will need to decide on whether or not you will be having a bar available to the guests. If the event you are planning is a business meeting or a training day, you will probably want to forego the alcohol.

However, if your event is geared towards impressing clients, or if you are having a sit-down dinner with speeches and presentations, then having a bar is probably a good idea. You will need to decide early on in your planning so that your venue can organise bartenders and a bar area, and so that your caterers can create a menu that either does or does not include wine and food pairings. Your decision to have a bar will be heavily guided by your guest list, as some people may not drink alcohol.

 

Plan a variety of options

Everyone is different, which also means that everyone has different dietary needs that have to be met at any event. You will have to plan a variety of menu options to meet these needs, and you will have to tell your caterer about all of the dietary needs that your various guests have.

Your options should cater not only for dietary restrictions but also for any food allergies your guests might have. This can easily be recorded on your invitations in the RSVP section, where you can ask guests to stipulate what their needs are in terms of food and drink. You can send this on to your caterer so they know what not to serve on the menu. Having a variety of menu options will also allow your guests to choose from more than one dish, creating a positive association with your company.‚Äč

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